Introduction
This Privacy Notice together with the Award Rules as set out at:
https://www.bbc.co.uk/programmes/articles/8CnTFchPBBJw6vrfptJ66g/award-rules
and any additional terms incorporated by reference into the Award Rules applies to your involvement with:
- Any of the talent search, event or TV production services provided by us (Services).
This Privacy Notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. We will collect certain limited information from you as described in the BBC New Comedy Awards Application Form for administration of applications to participate in the New Comedy Awards process. Where we require further personal data after the application stage we will contact you and at that stage the personal data we will require may include personal data for which we will also need your consent and/or the consent of your parent or guardian (if you are under the age of 18) to process. At the relevant stage we will ask you for your consent to process any personal data for which your consent is required.
Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
This Privacy Notice is provided in a layered format so you can click through to the specific areas set out below.
Important information and who we are
How is your personal data collected?
Disclosures of your personal data
Description of categories of personal data
Important information and who we are
For the purposes of the BBC New Comedy Awards Phil McIntyre TV Limited Ltd is an independent controller and is responsible for your personal data (collectively referred to as “Company”, “we”, “us” or “our” in this Privacy Notice).
Contact details
Our full details are:
- Full name of legal entity: Phil McIntyre TV Limited
- Contact for matters relating to this Privacy Notice: Adele Fowler
- Email address: info@mcintyre-ents.com
- Postal address: 85 Newman Street, London W1T 3EU
- Telephone number: +44 (0) 20 7291 9000
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues.
For further information see https://ico.org.uk/make-a-complaint/
Changes to the Privacy Notice and your duty to inform us of changes
We keep our Privacy Notice under regular review.
This version was last updated on 23rd May 2022 (Date of publishing). It may change and if it does, these changes will be posted on this page and, where we deem appropriate, notified to you by email. The new Privacy Notice may be displayed on-screen and you may be required to read and accept the changes to continue to be involved with the Services.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during our relationship with you.
Third party links
Our sites may, from time to time, contain links to and from the websites of our clients and partners in television production, distribution, press and promotion, advertisers and affiliates. Please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services, such as Contact and Location Data. Please check these policies before you submit any personal data to these websites or use these services.
The data we collect about you
We may collect, use, store and transfer different kinds of personal data about you as follows:
- Identity Data.
- Contact Data.
- Health Data.
- Criminal Conviction Data.
- Parent/Guardian Data.
We explain these categories of data here.
If your application is successful and you are shortlisted for later stages of the Awards process we may at that time or thereafter collect Special Categories of Personal Data about you with your consent or the consent of your parent or guardian (if you are under the age of 18) this may include in particular details about your health or criminal convictions and offences if these are relevant.
How is your personal data collected?
We will collect and process the following data about you:
- Information you give us. This is information you give us by completing the BBC New Comedy Awards Application Form and subsequently any further information (including Identity, Contact, Criminal Conviction and Health) you (or your parent or guardian if you are under 18) give us about you by filling in other forms or by corresponding with us (for example, by email or chat). If you contact us, we will keep a record of that correspondence.
- Information we receive from other sources including third parties and publicly available sources. We will receive personal data about you from various third parties such as the BBC (from what you provide on the BBC Uploader) and public sources including as set out below:
- Your full name
- Your contact number
- Your date of birth
- Your email address
- Your birthplace
- Your current location (region in the UK)
- Your response to the application questions which include your personal experience and life stories
- A video recording
- If you are under 18, the BBC also collect below personal data from your parent/guardian
- Your parent/guardian’s full name
- Your parent/guardian’s email address
How we use your personal data
We will only use your personal data when the law allows us to do so. Most commonly we will use your personal data in the following circumstances:
- Where you have provided information on the application form.
- Where you (or your parent or guardian if you are under 18) subsequent to the application form have consented before the processing.
- Where we need to perform a contract we are about to enter or have entered with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
Click here to find out more about the types of lawful basis that we will rely on to process your personal data.
Purposes for which we will use your personal data
| Purpose/activity | Type of data | Lawful basis for processing |
To manage our relationship at the application stage |
Identity Data Contact Data Parent/Guardian Data |
Necessary for our legitimate interests (to keep records updated and to analyse how individuals engage with our products/ Services) Necessary to comply with legal obligations (to inform you of any changes to our terms and conditions) |
To enable you to participate in a talent search or selection process and for a place in events and television shows after the application stage |
Identity Data Contact Data Parent/Guardian Data Health Data |
Performance of a contract with you Necessary for our legitimate interests (to analyse the effectiveness of our services and to develop them and grow our business) Consent of you or your parent or guardian where such consent is necessary for the processing of the particular personal data suchas Health Data |
After the application stage to make any travel, subsistence and/or accommodations needed for your participation in the Services |
Health Data |
Your consent Your parent or guardian’s consent if you are under 18 |
If you are shortlisted after the application stage to ensure that you meet the eligibility criteria of the talent search |
Criminal Conviction Data |
Your consent Your parent or guardian’s consent if you are under 18 |
Disclosures of your personal data
After the application stage we will ask you or your parent or guardian (if you are under the age of 18) for your consent if we wish to consent to share your personal data with the third parties set out below for the purposes set out in the table [Purposes for which we will use your personal data]:
- External Third Parties as set out in the Glossary.
- Specific third parties such as the BBC and Ofcom.
- Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this Privacy Notice.
International transfers
We do not transfer your personal data outside the UK or the European Union
Data security
All information you provide to us is stored on our secure servers which are password protected. Once we have received your information, we will use strict procedures and security features to try to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator when we are legally required to do so.
Data retention
Personal data will be stored by us for a period of 12 months from the date we are no longer using it for the purposes set out above.
In some circumstances you can ask us to delete your data: see Your legal rights below for further information.
In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Your legal rights
Under certain circumstances you have the following rights under data protection laws in relation to your personal data provided to us.
Please click on the links below to find out more about these rights:
- Request access to your personal data.
- Request correction of your personal data.
- Request erasure of your personal data.
- Object to processing of your personal data.
- Request restriction of processing your personal data.
- Request transfer or your personal data.
- Right to withdraw consent.
You can exercise any of these rights at any time by contacting us at info@mcintyre-ents.com.
Glossary
Lawful basis
Consent means processing your personal data where you have signified your agreement by a statement or clear opt-in to processing for a specific purpose. Consent will only be valid if it is a freely given, specific, informed and unambiguous indication of what you want. You can withdraw your consent at any time by contacting us.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal obligation means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.
External third parties
Service providers acting as processors based in the UK or the European Union who provide IT or system administration services.
Service providers acting as processors based in the UK or the European Union who provide television production, or event planning services.
Your legal rights
You have the right to:
- Request access access to your personal data ( sometimes known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
- (a) if you want us to establish the data’s accuracy;
- (b) where our use of the data is unlawful but you do not want us to erase it;
- (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
- (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
Description of categories of personal data
- Identity Data: full name, date of birth, birthplace (a region of the UK), your current location (a region of the UK), your residence status in the UK (for entrants aged 16 and over only), your response to the application questions which include your personal experience and life stories, and a video recording of you.
- Contact Data: telephone number and email address
- Health Data: any information about your health which you choose to provide to us so that we can make any accommodations needed for your participation in the Services
- Criminal Conviction Data: any information about your criminal convictions or offences
- Parent/Guardian Data: If you are under 18, we will also collect the following data from your parent or guardian – your parent/guardian’s full name, your parent/guardian’s email address and their relationship to you.